RFP

Online RFP form

Group Name:


Group Contact Information:
Contact Name*
Company
Address
City, State, Zip
Phone*
Fax
Email*

How would you like the OVC to contact you?
Phone    Fax    Email    US Mail

Would you like us to mail you a OVC Cancun meeting planner packet of information?
Yes  No


Preferred Dates/Pattern:


Alternate Preferred Dates/Pattern:


No. of Attendees:      No. of Rooms:

Guest Room Schedule:
Day: Date: Rooms:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

History: To help hotels provide a competitive, prompt proposal, please tell us about the last three or more meetings of this group. Include year/dates, city/state, hotel and rates given.
Check this box if this is the group's first meeting.
Budget/Rate Range:


Meeting Room/Banquet Requirements:

Date/Day:
Time:
Function:
Meal:
Setup/#PP:

Meeting/banquet requirements: (Additional functions, exhibit requirements, extensive A/V, etc.)


Decision Process: (when and how will you be making the final decision)


Proposal Deadline: (by what date would you like to receive proposals from hotels)


How would you like to receive proposals from hoteliers?
Fax    Email    US Mail

How would you like hoteliers to contact you?
Phone    Fax    Email    US Mail

Would you like to receive the hotel's meeting planner kit by mail? Yes  No

Comments: (competition another cities considering, flexibility of dates,
decision factors, purpose of meeting, specific hotels/areas requested, etc.)