RFP Request Form

RFP Request Form

* denotes required field

Group Name:


Group Contact Information:
Contact Name*

Company

Address

City, State, Zip

Phone*

Fax

Email*


How would you like the OVC to contact you?
Phone    Fax    Email    US Mail

Would you like us to mail you a OVC Cancun meeting planner packet of information?
Yes  No

Preferred Dates/Pattern:


Alternate Preferred Dates/Pattern:


No. of Attendees:      No. of Rooms:

Guest Room Schedule:

Day:

Date:

Rooms:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday


History: To help hotels provide a competitive, prompt proposal, please tell us about the last
three or more meetings of this group. Include year/dates, city/state, hotel and rates given.
Check this box if this is the group's first meeting.


Budget/Rate Range:


Meeting Room/Banquet Requirements:

Date/Day:

Time:

Function:

Meal:

Setup/#PP:

Meeting/banquet requirements: (Additional functions, exhibit requirements, extensive A/V, etc.)

Decision Process: (when and how will you be making the final decision)


Proposal Deadline: (by what date would you like to receive proposals from hotels)


How would you like to receive proposals from hoteliers?
Fax    Email    US Mail

How would you like hoteliers to contact you?
Phone    Fax    Email    US Mail

Would you like to receive the hotel's meeting planner kit by mail? Yes  No

Comments: (competition—other cities considering, flexibility of dates,
decision factors, purpose of meeting, specific hotels/areas requested, etc.)


      

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